Front Desk – 30% (will perform some non-confidential HR functions while working the front desk)

· Greets vendors, customers, job applicants and other visitors.

· Arrange for transportation services when needed.

· Answers multi-line phones, page employees, greets visitors and issues visitor badges

· Perform general office duties including organizing mail, making copies, organizing business meetings and luncheons, and handling incoming/outgoing mail and overnight packages

· Perform other duties as assigned by Controller or Human Resources Manager

· Order flowers and fruit baskets for employees and family members and retirement gifts

· Distribute company discounts and coupons as needed

· Assist with booking hotels and travel as needed

· Order supplies and business cards as needed

Human Resources Assistance – 70%

General

· Provide weekly, monthly, quarterly and year-end reports as needed

· Complete verification of employment requests

· Stay current on FMLA, DOL and other employment regulations

· Attend Human Resources Department meetings as scheduled

· Participate in community and SHRM outreach as requested

· Manage and maintain files for tuition reimbursement and continuing education reimbursements for location in accordance to policy

· Assist Human Resources Manager with compiling employment, applicant, recruiting, Good Faith Efforts, and training records for Affirmative Action Program

Recruiting and Onboarding

· Manage applicant tracking system by creating, seeking approval for and posting requisitions

· Screen and refer qualified applicants to hiring manager for review and potential interviews

· May provide initial screening for manager to obtain work history, education, training, job skills and salary requirements

· Work closely with Hiring Managers to determine specific hiring needs and applicant qualifications

· Work with Hiring Managers and Human Resources Manager to determine appropriate recruiting plan for each requisition

· Post advertisements with recruiting resources

· Conduct reference and background checks

· Send out approved offer letters and set up orientations, drug screens and physicals, if applicable

· Assist with conducting new-hire orientation and on-boarding

· Assist applicants with applicant tracking system

· Make and distribute badges for new and existing employees or contractors

Benefit Administration

· Assist with answering employee questions with various employee benefit programs, such as medical, dental and vision insurance, Colonial plan, STD, LTD, AD&D, basic life insurance, voluntary life insurance, 401k, and flex spending.

· Assist with benefit orientation and provides employees assistance with benefit enrollment

· Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts

Leave Management

· Assist with leave-of-absence requests and disability paperwork: medical, disability and FMLA

Employee Relations

· Assist with maintaining personnel files and filing as needed

· Assist with the performance evaluation process and review performance evaluations of employees

Other Duties

· Assist with coordinating United Way campaign and other company events

· Work collaboratively with all functions and departments of the business, such as: administrative, human resources, finance, operations, purchasing, etc. in carrying out duties

· Responsible for assuring adherence to sound business practices, ethical behavior, corporate and local policies and applicable laws

· Perform other duties as assigned

High school diploma plus at least a year of human resources required. Excellent communication skills, effective problem-solving, and strong attention to detail also required.

Doerfer Companies actively seeks to enhance diversity and is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, protected veteran status, or any other basis protected by federal and/or state law.